Transaction Coordination for Texas Real Estate Agents
Built by a Licensed Texas Realtor
Structured contract-to-close transaction coordination for Texas residential resale agents who value clean systems, secure workflows, and operational clarity.
Based in San Antonio. Serving Texas agents statewide.
Flat fee. Delegated access only. Capacity limited.
Transactions Don’t Need More Activity. They Need Structure.
Most transaction stress isn’t caused by complexity.
It’s caused by scattered communication, unclear timelines, and reactive follow-ups.
A clean transaction has:
• Deadlines calculated correctly from day one
• Calendars shared and tracked
• Title and lender communication centralized
• Amendments logged and reflected immediately
• Broker compliance handled on time
When those systems are in place, the file moves differently. Quieter. Cleaner. Predictable.
That’s the difference.
Built by a Licensed Texas Realtor – Not a Remote VA
I’m an actively licensed Texas real estate agent, so I understand what’s actually happening behind the scenes of a “simple” transaction – the deadlines, the amendments, the lender pressure, the title requests, and the compliance expectations that can’t be missed.
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TREC contract timelines + deadline calculation
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Title and lender coordination expectations
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Amendment flow and timeline changes
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Broker compliance rhythm
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The difference between urgent vs. noisy
This is not high-volume, password-sharing transaction management.
For security and brokerage compliance reasons, I work through delegated access only – no shared passwords, no inbox monitoring, no blurred roles.
You stay the agent of record. I keep the operation clean.
What’s Included in Each $450 Transaction Coordination File
Contract & Timeline Management
• Review executed contract and addenda
• Extract and calculate all key deadlines
• Create and share transaction calendar
• Track option period, financing, and closing milestones
• Log amendments and timeline changes
Broker Compliance Support
• Upload documents to broker system via delegated access
• Monitor compliance timelines
• Confirm required documentation is submitted
Title & Lender Coordination
• Confirm earnest and option delivery
• Communicate with title and escrow
• Track financing contingency progress
• Monitor appraisal and lender milestone updates
Pre-Closing & Closing Coordination
• Coordinate final walkthrough timing
• Confirm utility transfer reminders
• Track CDA readiness (agent remains responsible for submission)
• Confirm closing logistics
• Organize final file documentation
How it Works
1.
Submit a New Transaction
Complete the short pre-qualification form.
2.
Intake & Agreement
You’ll receive a detailed intake form and service agreement.
3.
Payment & Activation
Flat fee invoice is issued. File opens once payment is received.
4.
Deadlines Managed
Calendar created. Title and lender contacted. Compliance initiated.
Ready for Structured Contract-to-Close Support?
If you value clean systems, delegated access workflows, and defined scope boundaries, explore full Texas transaction coordination services below.
Flat Fee. No Surprises.
$450 per file
Texas residential resale only
Payment required prior to file opening
This is boutique, capacity-limited support.
Capacity limited so every file stays tight.
This Service Is a Good Fit If You:
• Manage multiple active transactions
• Value structured processes
• Understand brokerage compliance requirements
• Prefer secure, delegated-access workflows
• Want to protect your time without sacrificing professionalism
If you’re looking for MLS management, vendor selection, negotiation assistance, or inbox monitoring, this service may not be the right fit.
What does a transaction coordinator do in real estate?
A transaction coordinator (TC) handles the administrative side of a real estate transaction from contract to close—tracking deadlines, organizing documents, coordinating with title/lender, and helping keep the file moving on time.
What does “contract-to-close” transaction coordination include?
Contract-to-close typically includes deadline tracking, calendar setup, title/lender coordination, amendment tracking, document organization, and helping ensure key milestones are completed prior to closing.
How much does a transaction coordinator cost in Texas?
TC pricing varies based on scope, file type, and service level. Many independent TCs charge a flat fee per file, while others price by transaction side or complexity.
Do transaction coordinators need to be licensed in Texas?
Licensing requirements vary by state and by what services are being performed. In Texas, what matters most is staying within the permitted scope—no legal advice, negotiation, or representation unless the person is the agent of record.
Does a transaction coordinator handle broker compliance uploads?
Some do, depending on the brokerage system and whether delegated access is available. Many TCs upload documents when they’re granted proper access; otherwise, they may track requirements and notify the agent what needs to be submitted.
Do transaction coordinators need access to an agent’s email inbox?
No. Many TCs operate through delegated access and shared communication workflows without taking passwords or inbox access. (And from a security standpoint, delegated access is the cleaner approach.)
Can a transaction coordinator draft amendments or negotiate repairs?
No—drafting, negotiating, or advising on contract terms is agent/legal territory. A TC can track amendments once executed and make sure deadlines and documents stay aligned.
Do transaction coordinators work with buyer and seller transactions?
Yes. Contract-to-close coordination can support either side, though timelines and milestones differ between buyer and seller files.
What’s the difference between a transaction coordinator and a real estate assistant?
A TC is transaction-focused (deadlines, documents, coordination). A real estate assistant often handles broader tasks like marketing support, CRM, MLS input, scheduling, and admin across the business.
For Texas Real Estate Agents
Hi, I’m Tammy.
I’m a licensed Texas Realtor who runs my own real estate business – and I built this transaction coordination service the way I run my files: structured, deadline-driven, and clean.
I understand what happens between contract execution and closing day because I live it too. Broker compliance, lender timelines, amendments, title coordination – none of it is optional.
This isn’t high-volume back-office support. It’s boutique, capacity-limited coordination designed to protect your time and keep your transactions tight.
If you’re looking for secure, delegated-access contract-to-close support without blurred roles, you’re in the right place.
